Privacy Policy

This Privacy Policy describes how Hawkwood collects, uses and discloses information, and what choices you have with respect to the information.

Updates in this version of the Privacy Policy reflect changes in data protection law. In addition, we have worked to make the Privacy Policy clearer and more understandable by:

  • organizing it into the sections listed in the Table of Contents below
  • providing a series of examples that help illustrate how the policies may be implemented by Hawkwood and defining and capitalizing a few terms that are used more than once for simplicity and brevity
  • when we refer to “Hawkwood”, we mean Hawkwood Partners Limited, the business entity that holds and uses your information

Table of Contents:

  1. Applicability of this Privacy Policy
  2. Information We Collect and Receive
  3. How We Use Information
  4. Data Retention
  5. How We Share and Disclose Information
  6. Security
  7. Your Rights
  8. Changes To This Privacy Policy
  9. Data Protection Authority
  10. Contacting Hawkwood
  11. Applicability Of This Privacy Policy

 

  1. Applicability

This Privacy Policy applies to Hawkwood Partners Limited (Hawkwood). The terms apply to those who access, contact and use our services.

This Privacy Policy does not apply to any third party associated applications or partners that Hawkwood Partners Limited are associated or work with.

 

  1. Information We Collect And Receive

Hawkwood may collect and receive Candidate Data and contact information in a variety of ways:

Candidate Data. Candidates are admitted to a database (“Profile v5, Microdec) which will be the single point of access and storage for candidate data. Here is the link to Microdec’s data compliance statement: http://www.microdec.com/g/gdpr-compliance-statement .

Contact Information. Hawkwood may collect your personal details, including but not limited to your name and contact details (together with your e-mail address) and other relevant information from your CV or email contact. On occasions this may also include evidence of your right to work in the UK and any visas you may hold.

Other Information. Hawkwood may collect Other Information including but not limited to company information for invoicing purposes, credit checks and billing.

 

  1. How We Use Information

Candidate Data will be used by Hawkwood in accordance with your Communication Preferences: Recruitment activity; maintaining contact; direct marketing.

Hawkwood may use other Information in furtherance of our legitimate interests in operating our Services, Websites and business. More specifically, Hawkwood may use this Information:

To communicate with you by responding to your requests, comments and questions. If you contact us, we may use your Contact Information to respond.

To send emails and other communications. We may contact you about relevant news, subjects of interest, events and general marketing pertaining to our services. You can choose not to receive these by changing your Communication Preferences with us.

For billing, account management and other administrative matters. Hawkwood may need to contact you for invoicing, account management and similar reasons and we use account data to administer accounts and keep track of billing and payments.

 

  1. Data Retention

Hawkwood will retain Candidate Data in accordance with Candidates’ instructions up to a period of 24 months. Hawkwood reserve the right to retain your data for longer than this period if there is legitimate interest as deduced but not limited to email, phone or personal communication between the two parties. Candidates’ reserve the right to erase their data from our database and/or request a data subject access. In this event we will contact all third parties (“Clients”) in order to ensure they also erase your data.

 

  1. How We Share And Disclose Information

This section describes how Hawkwood may share and disclose Information. Candidates determine their own policies and practices for the sharing and disclosure of Information, and Hawkwood does not control how they or any other third parties choose to share or disclose Information.

Communication Preferences. Hawkwood will solely share and disclose Candidate Data in accordance with a Candidates’ Communication Preferences and in compliance with applicable law and legal process.

Recruitment Services. With your consent, Hawkwood will share your Candidate Data with relevant clients and organisations that you are interested in and/or are actively applying to for a new role.

Third Parties. Hawkwood may share your data with organisations or individuals who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business technology systems, research and mailing houses and function co-ordinators.

During a Change to Hawkwood’s Business. If Hawkwood engages in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of some or all of Slack’s assets or stock, financing, public offering of securities, acquisition of all or a portion of our business, a similar transaction or proceeding, or steps in contemplation of such activities (e.g. due diligence), some or all Other Information may be shared or transferred, subject to standard confidentiality arrangements.

To Comply with Laws. If we receive a request for information, we may disclose Other Information if we reasonably believe disclosure is in accordance with or required by any applicable law, regulation or legal process.

To enforce our rights, prevent fraud, and for safety. To protect and defend the rights, property or safety of Hawkwood or third parties, including enforcing contracts or policies, or in connection with investigating and preventing fraud or security issues.

With Consent. Hawkwood may share other Information with third parties when we have consent to do so.

 

  1. Security

Hawkwood takes security of your data very seriously. Your data is stored our database (“Profile v5, Microdec) which will be the single point of access and storage for candidate data. Here is the link to Microdec’s data compliance statement: http://www.microdec.com/g/gdpr-compliance-statement.

 

  1. Changes To This Privacy Policy

Hawkwood may change this Privacy Policy from time to time. Laws, regulations and industry standards evolve, which may make those changes necessary, or we may make changes to our business. We will post the changes to this page and encourage you to review our Privacy Policy to stay informed. If you disagree with any changes to this Privacy Policy, you retain the right to erasure from our records.

 

  1. Your Rights

Individuals located in certain countries, including the European Economic Area, have certain statutory rights in relation to their personal data. Subject to any exemptions provided by law, you may have the right to request access to Information, as well as to seek to update, delete or correct this Information. You can do this at any time by contacting a staff member of Hawkwood with a Subject Data Access request. We will provide this data within 30 days of the request via pdf.

To the extent that Hawkwood’s retention of your Personal Data is subject to the General Data Protection Regulation, Hawkwood relies on its legitimate interests, described above, to process your data. Hawkwood may also use other Information that constitutes your Personal Data for direct marketing purposes and you have a right to amend your Communication Preferences in relation to Hawkwood’s use of your Personal Data for this purpose at any time.

  1. Contacting Hawkwood

Please also feel free to contact Hawkwood if you have any questions about this Privacy Policy or Hawkwood’s practices, or if you are seeking to exercise any of your statutory rights. You may contact us at helpme@hawkwoodpartners.com or at our address below:

Hawkwood WeWork

Aldgate Tower

2 Leman Street

London

E1 8FA